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FLEX Alumni Coordinator Job Description

The Alumni Coordinator works with American Councils staff to coordinate and report on FLEX alumni activities. The Alumni Coordinator is supervised by Country representative in the Warsaw office and reports to him/her, as well as the FLEX Alumni Program Manager in Washington DC, on a regular basis.

The goals of the alumni program are to encourage alumni involvement in a variety of activities, including: community service, community engagement, English language and American studies, professional and personal development and social events.  Activities planned by the alumni should be balanced among these types of activities.

DUTIES INCLUDE:

  • Actively gathering information about and promoting awareness of alumni activities and accomplishments, including submitting timely reports to American Councils, posting regularly on relevant websites and social media, and representing the alumni community at meetings and fairs;
  • Maintaining up-to-date alumni contact information in the official American Councils database;
  • Working with supervisor to develop an annual calendar of alumni activities;
  • Managing, tracking, and reporting on alumni activities budgets and spending, and handling alumni funds in compliance with local office finance and reporting procedures;
  • Developing, overseeing and supporting a network of city and/or regional representatives, where deemed useful;
  • Providing coordination, support, and encouragement to alumni as they plan and execute alumni activities, including providing assistance to alumni working on grant or other funding proposals;
  • Organizing alumni meetings;
  • Sharing communications from American Councils with all alumni;
  • Disseminating information about FLEX alumni activities to all colleagues in the local office on a regular basis;
  • Actively working to improve communication with alumni and to increase alumni involvement in the alumni community;
  • Coordinating Reentry Seminars for newly returning alumni;
  • Facilitating alumni engagement with all American Councils programs implemented in the local office;
  • Facilitating and promoting employment and career development opportunities for alumni;
  • Liasing with local Embassy contacts;
  • Attending regular office staff meetings, where applicable;
  • Other duties as assigned.

EMPLOYMENT PERIOD AND CONDITIONS

  • Flexible part-time position; 20 hours per week (without accrued vacation or sick time)
  • Ability to organize a one or two-day re-entry seminar, supported by Country Representative, sometime in mid-to-late July
  • Initial appointment for one year starting October 1, 2018 and ending July 31, 2019, with the possibility of extension for up to one additional year (two years maximum)
  • Honorarium: PLN equivalent of $200/month (net)

QUALIFICATIONS

  • Successful participation in the FLEX or YES program
  • Enthusiasm and talent for organizing events
  • Previous participation in alumni activities
  • Ability to speak and write effectively in English and native language
  • Demonstrated leadership ability and experience
  • Willingness to learn and ability to comply with reporting procedures for both activities and finances
  • Comfort using social media, including Facebook, Instagram and Twitter
  • Computer skills, including familiarity with Microsoft Office, and comfort learning new programs
  • Ability to manage time effectively and meet deadlines consistently

Application for Alumni Coordinator Position

Alumni Coordinator Job description

Please fill out the application below and return along with a copy of your resume or CV and one recommendation letter from someone outside of the FLEX community to pdobrosz@americancouncils.eu no later than 28 SEPTEMBER 2018.

 

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